Work With Me : Executive Personal Assistant
Company: Beauty Mogul International
Status: Full-Time, up to 40 hours per week
Location: Washington D.C.
DEADLINE TO APPLY: THIS POSITION HAS BEEN FILLED
I’m looking for an exceptional, experienced Executive Personal Assistant to be my right-hand person and life optimizer.
You have experience supporting a Visionary CEO, busy Tech Executive, and/or Thought Leader (speaker, bestselling author, and/or media personality). You understand online business and media and have supported public figures, thought leaders, and/or high net worth individuals.
You must be located in the Washington D.C. Metro Area to apply for this role. You must be available to travel periodically.
This is a Full-Time role. You’ll work from my home office in Washington D.C. 3-4 days per week and remotely for the rest of the time. Some evening + weekend availability will be required, and you must be available for a few travel dates throughout the year.
**DO NOT apply for this position if you…
❌Do not live in the DC Metro Area, or you’re unwilling to relocate for this position
❌Have less than 2 years experience as an Executive Assistant or comparable role
❌Currently have your own business and are unable to commit to this job full time
❌You’re only applying because you want to learn from me so that you can grow your own business
❌Do not have a flexible schedule that allows you to be available in evenings or on weekends as-needed. This is not a role with set hours, so flexibility and availability is required.
🦄 HERE’S WHAT I KNOW ABOUT YOU:
You’re used to being the right-hand person to high-demand individuals who require responsiveness, immaculate execution, and extreme attention to detail.
You work for an online business and/or understand the world of digital products, software, content platforms, product launches, etc. You may have experience working for a thought leader, personal brand, bestselling author, or media personality.
You have the ability to:
Prioritize tasks
Make quick decisions
Solve short term challenges quickly
Systematize everything
Hire and communicate with freelancers/vendors as needed
Represent me in meetings
Friends may call you OCD, life hacker, optimizer.
You do NOT cut corners. When there’s a problem or bottleneck, you don’t whip out the bandaid; you find the source and eliminate the issue at the source.
You’re intuitive, fun, creative, whip-smart, and eager to learn. Your #1 priority is preserving my energy for items that are in alignment with my genius zone and that only I can do.
You can tell when I’m “off” and you inquire about it because you know that self-work makes the business work. You know mental, emotional, & spiritual health all affect performance, so you aim to help me maintain peace of mind.
You, yourself, have an unshakeable calm, peace, and level-headedness, regardless of the attitudes of those around you or circumstances.
✨ YOUR PERSONALITY & QUALITIES:
I’m intentional about who I put into my life. Here’s what I’m looking for in my right-hand person:
High energy - You bring that infinite, untouchable energy
Positive & Optimistic - You bring light & unconditional love for others. You know everyone is doing the best they can.
Skilled communicator - You understand instructions the first time and clearly express yourself in person and over email
Great sense of humor - You don’t take yourself or anyone too seriously. You lighten the mood & liven every room you walk into.
Multi-faceted - You have all these hidden talents because you’ve done a wide range of responsibilities in the past and can figure out anything with the help of Google, YouTube, podcasts, & Audible.
Independent thinker - You ask why. You don’t do things a certain way just because everyone else does it that way. You seek to understand why and make your own decisions.
Discrete - You keep the private details of my life, our business, and our team private. You take confidentiality and discretion very seriously. You’re not in this role so you can do it for the ‘gram. You’re doing it because you believe in the mission we’re out to accomplish—it’s not about boosting your public persona.
High Emotional IQ - You don't just understand emotions; you know your strengths and you know how to lean into them and use them to your full advantage while keeping your weaknesses from holding you back. You show authenticity and provide positive feedback where applicable.
Productivity Tools Enthusiast - You have go-to tools that increase efficiency, and you’re always on the lookout for more. You can figure out a new tool or platform in a minute.
Socially Savvy - You stay up on the latest social media trends and are constantly thinking of ways we can leverage those trends on our social platforms
💅🏾 A SAMPLE WEEK IN YOUR LIFE:
You’re joining at an exciting time where our team is focused on tripling our revenue in 2022 as well as taking my personal brand to new heights! You will be my thought partner, instigator, support system, and catalyst to ensure I meet my deadlines and get everything done.
Within your role, you’ll have one primary focus: to remove stressors, distractions, admin tasks + micro-decisions from my plate so that I can focus on driving the company forward.
Here’s what a week in your life as my Life Optimizer might look like:
MONDAY - Set the Weekly Pulse
You’ll ensure that the daily Executive Summary hits my inbox before I wake up so that I can review our sales numbers first thing in the morning. You’ll arrive at my home office bright and early to join our weekly team pulse meeting and take notes.
Following the meeting, you’ll spend 30 minutes prioritizing my projects + due dates for the week and organizing my calendar.
Monday is “reset day” in my home, so when our weekly grocery delivery arrives, you’ll reset our pantry in preparation for our Private Chef to prep meals for the week.
In the afternoon, you’ll create the schedule for our content creation day tomorrow and work with me to pull + organize wardrobe options.
You’ll end the day by clearing my inbox to make sure that important emails have received a timely response and updating the Executive summary in preparation for delivery the next morning.
TUESDAY - Content Creation
It’s content creation day! You’ll arrive early to set up the camera + any necessary props, and you’ll help me batch-film, edit and schedule content for the following week.
If it turns out that we need a quick graphic for a post, you’ll crack open Canva and get it poppin’!
WEDNESDAY - Admin Day
On Wednesdays, we put our heads down and grind. You’ll complete tasks associated with business & brand growth, such as doing press outreach, researching + pitching brands for influencer opportunities, organizing my Google Drive.
You will serve as my thought partner as I script videos or write new content for our signature courses, and where necessary, you’ll proof my work for grammatical + spelling errors.
You’ll book models + communicate with our creative team for our upcoming photo + video shoot.
THURSDAY - Artistry Development
We’ve got an artist flying into town for a 1-1 lesson with me! You’ll spend the day ensuring that they have a white-glove experience from the moment they arrive until the moment they depart.
You’ll greet them when they arrive at my residence and help them fill out their intake forms, you’ll capture behind-the-scenes footage of the day and you’ll arrange for a tasty lunch to be delivered for us. Following the lesson, you’ll deliver the footage to the artist and follow up to see if they have any questions.
FRIDAY - Weekly Wrap Up
It’s the end of the week, so you’ll review my commitments for the week to ensure that I’ve gotten everything done. If I haven’t, you’ll schedule “focus time” on my calendar and hold me accountable for getting it done!
You’ll run inventory on my home office to identify any needs, and you’ll order groceries + supplies to be delivered on Monday morning. You’ll pull our expenses and reconcile receipts from the week.
ON AN ONGOING BASIS…
You’ll manage the most challenging project in our business: Me. :)
You’ll set quick daily check-ins to review our priorities for the day to ensure I’m on track to meet goals and complete pending tasks
If you see one of my tasks has not been completed that day, you’ll put it on my calendar. If it’s not my calendar, it doesn’t exist.
You will work towards setting any recurring task on autopilot
You will work on clearing as many repeatable items off your plate with as much vigor as getting them off mine
You will create as much predictability and stability in my schedule & to-dos, so I’m freed up to dream, imagine, and create at my highest level and so you can do the same
You will create and maintain SOPs that are constantly updated between me and you. This will improve the way we work and our processes over time.
You’ll be my partner in completing creative tasks I may get stuck on, such as talking through email copy, reviewing a video, etc.
🙋🏾♀️ABOUT ME:
I’m a textbook Futurist-Visionary.
I have a million ideas a day (literally); I’m motivated by the future and the possibility of what could be; I go from idea to action faster than you can say ACTION; I live to make what seems impossible, possible; and I often create my best work under the pressure of a tight deadline.
These qualities have made me successful, but being a future-driven Leader also comes with its vulnerabilities. Namely…
I dive head-first into my ideas, and commit to figuring them out along the way, which is… not always the best, especially when working with a team;
I’m bored to TEARS by having to manage the small (but important) everyday tasks that are required to run a business, so I often drop the ball;
I get so locked into work, that I tend to neglect myself; and,
Because I LIVE for a deadline, I often procrastinate;
So, I’m looking for YOU to be the yin to my yang; The Timbaland beat to my Missy Elliot flow; The setting spray that makes our global impact on the Beauty Industry last for decades to come!
I need YOU to act as a sounding board and sifter when I bring yet-another idea to the table. (And when an idea doesn’t align with our strategic plan, it’s OKAY to tell me “pipe down, Sis! We have GOALS to hit!”)
You’ll manage the fine details of my day-to-day life, make sure that I take care of myself, and take the small-but-important admin tasks off my plate, which will free up my time to operate within my zones of genius: coming up with ideas that help to revolutionize the way Beauty Pros do business; building key relationships; and leading marketing campaigns that help us hit our growth goals.
Most importantly, you’ll complement my natural strengths, not mimic them—we can’t be identical otherwise this won’t work ;)
💄ABOUT THE COMPANY
Beauty Mogul University (formerly Makeup Mogul University) is the world’s FIRST online business school exclusively for Makeup Artists and Beauty Pros. Inside BMU, we teach Freelance Beauty Pros how to implement my signature DO-KNOW-GROW Formula™ so they can diversify their income by launching their first classes, courses, and digital and physical products (like their own makeup line!) so they no longer have to exclusively rely on providing physical services to generate income.
Since opening our digital doors, we’ve welcomed over 1,000 Makeup Artists and Beauty Pros into our signature program. The work that we’re doing has empowered our members to pivot and save their businesses in the midst of Covid-19, and given the current uncertainty of the world, it’s of the utmost importance for Beauty Pros to learn how to grow their businesses beyond just offering physical services.
We’ve experienced massive growth in the past 2 years, with 5 consecutive multi 6-figure launches! Our goal in 2022 is to take our next quantum leap from $700K in revenue to $3M+ by providing a world-class coaching experience for Freelance Beauty Pros.
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Learn more about our signature program : www.beautyfunnelacademy.com/private
Instagram : www.instagram.com/tiyanarobinsonbeauty
Press : ENTREPRENEUR | THE ROOT | POPSUGAR
💰COMPENSATION + PERKS:
This is a Full-Time role. You’ll work directly with me, Tiyana Robinson. Compensation includes a base salary + generous performance-based bonuses. We’ll also cover the cost of your parking at my residence (because DC parking is expensive, chyle!), you’ll be provided with a brand new MacBook Pro, and you’ll have complimentary access to our gym.
BASE COMPENSATION IS COMPETITIVE AND BASED ON EXPERIENCE.
⚡️TO APPLY:
THIS POSITION HAS BEEN FILLED
DEADLINE TO APPLY: January 14, 2022